Administrative Assistant

What you’ll do:

Primary Function:

Provides administrative support to Plant Manager. Provides for and facilitates the smooth operation of the Plant Manager’s office. Maintains records, handles inquiries, prepares correspondence, and performs special assignments as required. Work is performed under minimum supervision and requires incumbent to exercise significant independence, excellent judgment, problem solving and discretion. The position drives continuous improvement while utilizing the framework of the Eaton Business System (EBS) and the Continuous Improvement Framework (CIF).

Essential Functions:

• Maintains a daily calendar, prepares, and manages expense reporting, schedules appointments, plan/coordinates small to large meetings and conferences (as needed), receive visitors, screens calls/mail, handles domestic/international travel arrangements, answers routine inquiries.

• Actively participants and contributes as a part of the team; takes a leadership role in a team. Actively seeks opportunities to help balance the workload throughout the department.

• Possesses a high degree of confidentiality, reliability, discretion, problem-solving, quality and professionalism

• Addresses changing priorities, calendars, and tight deadlines in a highly flexible and proactive manner.

• Possesses excellent organizational skills for managing multiple tasks and priorities in fast paced work environment.

• Monitors and coordinates oral and written communication between internal/external customers and the Campus Plant Manager’s office.

• Ensures proper filing and record keeping by accurately storing/recording information in a timely manner

• Prepares and routes routine and more complex correspondence and/or presentations on own initiative (usually not requiring the Manager’s attention).

• Compiles reports from various information sources and prepares documents for planning meetings and presentations.